Our Constitution

CONSTITUTION OF THE FRIENDS OF THE GANGES

1.Name

The organisation shall be known as “The Friends of the Ganges”.

2. Objectives

To promote and support the preservation and regeneration of The Ganges and its facilities for the benefit of the public, and to promote the park as a venue for recreational and educational activities for all sections of the community.

In furtherance of the objectives but not otherwise the Committee may exercise the following powers:-#

(i) To use funds and to invite and receive contributions.
(ii) To seek and accept grants and sponsorships (whether in cash or in kind) to be applied towards the achievement of the organisation’s objectives, as agreed in advance with the City and County of Swansea.
(iii) To stage shows, exhibitions and workshops and produce information concerning The Ganges.
(iv) To undertake projects in conjunction with the City and County of Swansea to promote biodiversity The Ganges.
(v) To carry out any other such lawful activities required to achieve the objectives.

3. Membership and Subscriptions

(i) Membership of the Friends, together with appropriate voting rights, shall be open to all interested persons over the age of 18 years on payment of such subscriptions as may be determined from time to time at a General Meeting. The fee, at the time of adoption of this constitution is £2 for adults and £1 for juniors, but is subject to change. Persons under the age of 18 shall be eligible for Junior Membership on a reduced subscription and can be co-opted to the Committee at the members discretion.

(ii) Groups, Associations and Societies interested in the objectives and activities may affiliate on such terms and payment as may be determined by the Committee.

4. Management

(i) The Friends to include six Officers – Chair, Vice-Chair, Secretary, Vice-Secretary, Treasurer and Vice-Treasurer and up to 20 members.

(ii) The Chair, Vice-Chair, Secretary, Vice-Secretary, Treasurer and Vice-Treasurer shall be elected at the Annual General Meeting. The Chair shall not serve for more than three consecutive years,but this period of office may be extended with the approval of the members at the Annual General Meeting.

(iii) The Committee Members shall be elected annually.

(iv) The Committee shall have the power to co-opt members to serve on the Committee until the next Annual General Meeting, but there shall be no more than two co-opted members, save junior members.

(v) Nominations for the Committee shall be put forward at the Annual General Meeting.

(vi) The quorum at any Committee meeting must be one third of its membership.

5. Meetings

5.1 Annual General Meeting

(i) The Annual General Meeting of the Friends shall be held once every year. At least three weeks notice of a meeting shall be given by the Secretary, who will dispatch copies of the agenda to Members.

(ii) Business to be conducted at the Annual General Meeting shall include:

a. an Annual Report from the Chair

b. the Treasurer’s Annual Account

c. election of Officers and Committee Members

d. any officer not seeking re-election who should have notified the Committee in advance.

(iii) Additional items for consideration may be raised by any Member giving not less than one week’s written notice or, at the Chair’s discretion, at the Meeting itself.

(iv) Voting is only permitted on the items on the Agenda.

(v) Any member of the public may attend the Annual General Meeting. This meeting will be advertised in the park and general locality.

5.2 Committee Meetings

Committee Meetings shall be held in the third week of every month at, day of the week and venue to be arranged.

5.3 Extra-Ordinary General Meeting

(i) An Extra-Ordinary General Meeting may be convened at the request of a minimum of 10% of the Membership or 5 Members, whichever is the greater. Notice of such a meeting shall be sent by the Secretary to all Members not less than three weeks before the date of the meeting.

(ii) Any member of the public may attend the Extra-Ordinary General Meeting. This meeting will be advertised in the park and general locality.

6. Minutes

Copies of the Minutes recorded by the Secretary shall be distributed to each member not less than three working days prior to the next meeting.

7. Funds

(i) The funds of the Friends shall be managed as the Committee directs.

(ii) Cheques shall be jointly signed by the Treasurer and any one of the three other Officers who are registered and authorised by the bank.

(iii) An Audit of Accounts shall be carried out annually by an external person or persons to be nominated by the Committee.

8. Amendment of the Constitution

The constitution may be amended by a resolution passed by not less than two-thirds of the members present and voting at a General Meeting. The notice of the General Meeting must include notice of the resolution, setting out the terms of the amendment proposed.

9. Disposal of Funds

Should the Committee decide that it is necessary to dissolve the Friends it shall call a meeting of all the Members, of which not less than 21 days notice (stating the terms of the resolution proposed) shall be given.

Should the proposal be agreed by a two-thirds majority of those present and voting, the Committee shall have the power to realise any assets held on behalf of the Friends. Assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other organisation or charity having objectives similar to those of the Friends, as Members shall determine.


The members of Friends of The Ganges have formally adopted this Constitution at the Inaugural Meeting on Sunday 11th March 2018.

Name Signed


INAUGURAL MEETING OF THE FRIENDS OF THE GANGES

HELD AT TOWNHILL BROWNIE HUT 11TH MARCH 2018 AT 10.30.P.M.

AGENDA

1. APOLOGIES FOR ABSENCE

2. ADOPTION OF CONSTITIUTION

3. ELECTION OF OFFICERS

4. FINANCIAL ARRANGEMENTS

5. DATES OF FUTURE MEETINGS


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